Receptionist job

Euro Garages view
  • £9.00 hour
  • Permanent
  • Posted: 5 months ago
  • Blackburn, Lancashire, United Kingdom
  • 1 vacancies
  • Expires on: 11-12-2020
Job Description

Role: Receptionist

Location: Blackburn, BB1 2FA

Hours: Part-Time 20hrs contract

Salary: £9.00 per hour  

What will my role look like?

We have two exciting opportunities available for a Part-Time Receptionists at our NEW Waterside Head Office!

Working Hours: 

Receptionist 1 - Monday - Wednesday 09.00am - 13.00pm / Thursday - Friday 13.00pm - 17.00pm 

Receptionist 2 - Monday - Wednesday 13.00pm - 17.00pm / Thursday - Friday 09.00am - 13.00pm 

Candidates must be willing to cover more hours when required to accommodate annual leave / absences

In this role you will be required to provide professional customer service and a friendly reception service to all visitors and provide an efficient administrative support service within the organization. Previous receptionist experience is essential for this role.

What would my main responsibilities be?

·       Provide first line support of the Head Office switchboard and deal with all incoming telephone calls, complaints and email enquiries

·       Efficiently transfer calls and relay messages appropriately

·       To meet and greet visitors and clients, provide refreshments and ensure they are dealt with professionally, courteously and promptly

·       To manage the electronic room booking system and preparation of meeting rooms in advance, refreshments as and when required

·       Consolidate mileage reports on a monthly basis and submit within the required deadlines 

·       Adding employees onto the company car park system

·       To organise catering arrangements for meetings, training and functions

·       To process incoming and outgoing mail and maintain appropriate systems. Arrange couriers and distribute or post letters and supplies for dispatch including the franking machine credit

·       To order stationery and office supplies relating to cleaning materials

·       Ensure the reception area, including meeting rooms and kitchen areas are kept clean and tidy and oversee the work the cleaners undertakes. Responsible for replenishing refreshments (milk, coffee, tea, etc) and ensuring that there is a constant supply of products

·       To update and maintain relevant Reception function systems, processes and procedures, including updating Matrix and various spreadsheets/systems whilst inputting data

·       To provide general administrative support to the team and to assist other staff as and when required. This includes word processing, updating of records and information systems, photocopying, printing, scanning, shredding and filing

·       Liaise closely with senior colleagues to ensure that the company’s literature on public display is kept up-to-date and stock levels are replenished

·       To report faults immediately to the management team and take appropriate action

·       Any other duties required by the team within the nature of post


Do I have what it takes?

·       Minimum 1 years receptionist experience

·       Flexibility to work more than 20 hours per week when required

·       Extremely professional and highly organised


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