Assistant office manager job

Post Office Whalley Banks view
Assistant office manager
  • £16,000.00 to £18,000.00 per annum
  • Permanent
  • Posted: a month ago
  • Blackburn, UK
  • 1 vacancies
  • Expires on: 2019-06-28
Job Description

For the assistant office manager we will be looking for an individual with demonstrated professionalism, meticulous attention to detail, creative problem solving, and adaptability.

Primary areas of responsibility will include managing the day-to-day operations of the office, providing excellent customer service to all visitors, clients, candidates and officemates, and ensuring the maintenance of a pleasant working environment. In addition to these core areas, the Office Coordinator will also support the planning and execution of all Slalom events. Under the direction of the Office Manager, the Office Coordinator’s detailed responsibilities may include any of the following, depending on the needs of the team.

Responsibilities

Office Support

  • Maintain all office, kitchen, and company branded supplies including auditing, ordering, stocking, and vendor management
  • Keep all common office areas organised and clean
  • Communicate with property management, employees and vendors regarding facility-related asks and issues
  • Create a clean, safe and contemporary workspace including office repairs, ordering furniture, etc.
  • Organise and distribute post and package deliveries
  • Serve as Slalom’s gatekeeper for phone inquiries
  • Perform administrative tasks such as data entry, scheduling, document organization, etc.
  • Accommodate visitor and employee requests such as conference room setup, printing meeting materials, setup of workshops, catering, etc.
  • Facilitate visitor access (request building badges, guest Wi-Fi, etc.)
  • Greet new hires, candidates, employees, clients and guests in a friendly and helpful manner
  • Manage audio/visual content displayed in reception/communal areas
  • Liaise with business leaders, operations teams and departments to be armed with up-to-date information for on-demand questions and requests

 

Additional

Qualifications

  • Attention to detail and a strong passion for excellent customer service
  • Strong interpersonal communication skills
  • Ability to multi-task and prioritize work activities
  • Self-starter with the willingness to take action and find opportunities to support
  • Strong technology skills, and the proven ability to learn new technologies quickly

Download Job specification Details